Minutes of Pre-bid Meeting E-tender No: 2026_RBI_293829_1 Reference may be invited to above tender, floated for Event Management Services for the Inauguration event at Bhubaneswar for Department of Information Technology. 2. In this connection, the tender document is revised as follows: | Sr. No. | Existing Para | Revised Para | | 1 | 1. Earnest Money Deposit (EMD):
The Bidder may submit the Earnest Money Deposit (EMD) value in Rupee currency through a Bank Guarantee ‘only’ as per format attached at Annex 5. The bidders can submit the EMD of ₹1,60,000 (Rupees One lakh Sixty thousand only) for the captioned tender. | Vendors to submit the EMD amount value in Rupee currency throughaBank Guarantee as per format attached at Annex 5 or by NEFT to the following account. | Beneficiary Name | Reserve Bank of India Department of Information Technology [RBI DIT] | | Account No | 41861403818 | | IFSC code | RBIS0MBPA04 (0 means Zero) | | Account type | Current Account | | | 2 | BOQ Para 5 Cooling & HVAC
5.01 Supply, installation and operation of tower/portable AC unitswithrequired ducting/distribution, electrical connection, operators and removal.(1 Ton) | Cooling & HVAC
5.01 Supply, installation and operation of tower/portable AC units with required ducting/distribution, electrical connection, operators and removal. The requirement is of 2 Ton Air Conditioners. Actual quantities of air conditioner may vary. | | 3 | BOQ Para 31 Waterproofing & TemporaryWeather Protection 31.01Providingandinstalling temporary waterproofing/weather protection treatment forthe passageincludingsuitable waterproofing sheet/tarpaulin/membrane, overlapping joints, edge sealing, anchoring/weighting,protection of existing surfaces, complete installation, maintenance during the event and removal after the event. (80 ft x 40 ft) | BOQ Para 31 Waterproofing & Temporary Weather Protection 31.01 Providing and installing temporary waterproofing/weather-protection treatment for the passage includingsuitablewaterproofing sheet/tarpaulin/membrane, overlapping joints, edge sealing, anchoring/weighting, protection of existing surfaces, complete installation, maintenance during the event and removal after the event. The dimension of the German Hanger is approximately 18 meters * 20 meters. | | 4 | Page 5 Schedule of the Tender
| Bid Submission Start Date | October 08, 2026 at 17:30 Hrs | | Bid Submission Closing Date | October 13, 2026 at 17:30 Hrs | | Bid Opening Date | October 14, 2026 at 17:35 Hrs | | | Bid Submission Start Date | October 08, 2026 at 18:20 Hrs | | Bid Submission Closing Date | October 13, 2026 at 18:20 Hrs | | Bid Opening Date | October 14, 2026 at 18:20 Hrs | | | 5 | Page 9 Schedule of the Tender
| Bid Submission Start Date | October 08, 2026 at 17:30 Hrs | | Bid Submission Closing Date | October 13, 2026 at 17:30 Hrs | | Bid Opening Date | October 14, 2026 at 17:35 Hrs | | | Bid Submission Start Date | October 08, 2026 at 18:20 Hrs | | Bid Submission Closing Date | October 13, 2026 at 18:20 Hrs | | Bid Opening Date | October 14, 2026 at 18:20 Hrs | | | 6 | Page 9, point no 6
It is a single bid evaluation process, and the bid will be opened on October 13, 2026 at 16.00 hrs in presence of members of internal committee constituted for the purpose. | It is a single bid evaluation process, and the bid will be opened on October 14, 2026 at 18.20 hrs in presence of members of internal committee constituted for the purpose. | | 7 | 23 Power & Electrical
23.01Temporaryelectrical distribution, DBs,cabling, MCB/RCCB,earthing,cable ramps, electricians, standby supportandsafepower distribution for event installations. | The timing of the event is 4.00 pm onwards. Considering the same suitable arrangements may be made to light up the venue considering the VVIP stature of the program. Necessary arrangements may also be made for temporary electrical distribution, DBs, cabling, MCB/RCCB, earthing, cable ramps, electricians, standby support and safe power distribution for event installations, Cables must be laid/pulled from point to point to enable electrical availability. | | 8 | 24 IT & Connectivity
24.01 Event control room, internet/connectivity backup, IT support, UPS, technical communication and associatednetworking requirements. | Event control room, internet/connectivity, IT support, UPS, technical communication and associated networking requirements. This should include laying physical cables (Separate 100 Mbps and 50 Mbps along with respective backups) to ensure uninterrupted and seamless connectivity. | The Department has identified two vendors, namely (i) Enthuse Answers Communications and (ii) Crayons Advertising Limited, New Delhi, whose login ids are yet to be mapped in the system. On inclusion of these login ids, both vendors are enabled to participate in the tender process. Chief General Manager-in-Charge
Department of Information Technology | |