The Pre-Bid meeting for the e-Tender for Design, Supply, Installation, Testing and Commissioning (DSITC) for 01 nos. of X-Ray Baggage Scanner at RBI Itanagar Office was held on October 13, 2026 at 11:00 hrs. at Conference Room, RBI, Itanagar. 2. The meeting was attended by the following members: A. Representatives from Bidders (Joined meeting through WebEx) | Sr. No. | Name | Firm Name | | 01 | Shri Manish Kumar Rai | M/s Vehant Technologies Pvt. Ltd. | | 02 | Shri Binku Sarkar | M/s Vehant Technologies Pvt. Ltd. | | 03 | Shri Abhishek Das | M/s Wiredleap | B. Officials of RBI | Sr. No. | Name | Designation | | 01 | Shri Parag Shadangule | Assistant General Manager | | 02 | Shri Rajeev Choudhary | Manager | | 03 | Shri Amit Yadav | Manager | | 04 | Shri Guru Charan Behera | Asst. Manager (Technical - Electrical) (Joined meeting through WebEx) | | 05 | Shri SK Azahar Ali | Assistant (Joined meeting through WebEx) | 3. RBI, Itanagar welcomed the participants to the meeting and invited queries from the prospective bidders regarding the captioned tender. The queries put forth by the representative and the clarifications provided during the meeting are tabulated below: | Sr. No. | Queries/Proposals from the firms | Clarifications/Comments | | 01 | As per para 3.1.2 of the tender:
“Should have service setup at Itanagar/Guwahati for rendering after sales service”. Further, the details of service setup are to be provided as per Annexure-X of the tender document.
One of the bidders had submitted a proposal for adding Kolkata as a service center for rendering after sales services. | Asst. Manager (Tech) clarified that the requirement of service setup at Itanagar / Guwahati for rendering the after sales services was put out keeping in view the clause of para 3.15 of the tender document as per which any fault in the system shall be rectified as per the rectification time given in the para, failing which penalty shall be applied.
In case where service setup is not available at Itanagar / Guwahati. However, if the service engineers of the bidders are based in either of the two centers i.e. Itanagar / Guwahati, the details of the same may be submitted by the bidders along with the undertaking for ensuring the adherence to the rectification time, in case of any fault, as per the tender documents. | | 02 | As per para 3.4.2 (k) of the tender:
“Duly filled and signed copies of Banker’s certificate in sealed envelopes are to be submitted”.
Participants enquired about the amount up to which they have to get the banker’s certificate. | It was clarified that the banker’s certificate should be obtained for amount equivalent to either the tender amount or the bid amount, whichever is higher. | 4. Additionally, it was clarified that the Pre-Dispatch Inspection of the equipment is mandatory and will be undertaken by the Banks’ Engineers after awarding of the work order to the successful bidder. The participants were also advised to fill the details of tender carefully and submit all the requisite documents to avoid any delay in assessing the technical qualification of the bidders. Above clarifications are issued for the information of all intending bidders. Minutes of the pre-bid meeting shall form part of tender. Rest of the terms and conditions shall remain the same. | |