E-Tender Number- 2026_RBI_291259_1 The pre bid meeting of the captioned tender was scheduled at 11.00 am on October 14, 2026 at Reserve Bank of India, College of Agricultural Banking, Pune. The meeting was chaired by Shri Biswanath Dey, Assistant General Manager. 2. The following staff members of RBI and representatives of the prospective bidders were present during the pre-bid meeting: (a) List of Bank Officials who attended the meeting: | Sr. No. | Name | Designation | | 1 | Shri Biswanath Dey | Assistant General Manager | | 2 | Smt Komal Khandekar | Manager | | 3 | Smt Reena Jadhav | Assistant Manager | | 4 | Shri Abhijeet Raut | Special Assistant | | 5 | Shri Shubham Pisal | Junior Engineer (Electrical) | (b) List of Representative of Company/Individual/Firm/Contractor | Sr. No. | Name of the Representative | Name of Entity | | 1 | Shri Mayur Khangar | M/s Prasa Infocom | | 2 | Shri Mandar Joshi | M/s Techser Power Solutions Pvt. Ltd. | | 3 | Shri Jitendra Sunke | M/s Power Technics | | 4 | Shri Nilesh Ghule | M/s Power Technics | | 5 | Shri Praveen Bhosale | M/s Power One Micro Systems | | 6 | Shri Amullya Bhattacharyya | M/s Fuji Electric | 3. At the outset, the Chairman welcomed the participants and advised them to put forth their doubts/ queries, if any. The doubts / queries raised by the representatives were clarified / noted. The clarifications to the points raised are furnished in table below. | Sr No. | Queries | Clarifications by the Bank | | 1 | Whether exemption from EMD is permitted for MSME bidders? | No exemption from EMD is permitted for MSME bidder | | 2 | Is the solvency certificate to be provided in the Bank's prescribed format only, or is the bidder's bank format also acceptable? | The solvency certificate shall be submitted in the proforma prescribed at Annexure D of the tender documents. | | 3 | Whether a service set-up at Mumbai will be treated as an acceptable local service presence for this tender, and what are the documents required to be furnished in support of the service setup claimed by the bidder. Kindly clarify. | Establishment of a service set-up at Pune is mandatory.
For the documents required to be furnished in support of the service set-up, please refer para 3.1 (v) of Section III, of the Tender document. | | 4 | The requirement of isolation transformer is inbuilt or external? | An in-built isolation transformer on the input side of the UPS is required. Reference may be made to Section XI, Sr. No. E of the tender document. | | 5 | Kindly specify VAH ratings of batteries. | Please refer to (Price Bid) Part II - Bill of Quantity sr.no. 2 of tender document for details regarding battery requirement. The selection of batteries shall also be commensurate with the space and dimensional constraints of the site. | | 6 | Whether DG supply is available to UPS? | Yes. DG backup supply is available to the proposed UPS. | | 7 | The nature of the load to be supported by the UPS is to be specified. | The load to be supported comprises servers, personal computers, the fire alarm system and similar critical IT / electronic equipment. | | 8 | Whether work order(s) and experience certificate(s) in the name of the OEM will be accepted towards the eligibility criteria of the bidder. Kindly clarify. | The work orders and experience certificate should be in the name of firm applying for the tender | | 9 | Whether cabling to/from the I/O Breaker Panel and earthing of the panel are in the Bidder's scope. | Please refer to Section X- Technical Specification sr. no. 10. Input and Output Power Supply arrangement and sr. no. 11. Earthing of the tender document regarding scope of work. | | 10 | Kindly explain about cost of inspection. | Please refer to Section III - para 3.26 of tender document for cost of inspection. | | 11 | Kindly explain about Battery backup time | Each set of Fire-Retardant casing SMF battery bank to cater power supply for minimum 30 minutes, for each 20 KVA UPS load at unity power factor. | | 12 | Kindly explain about communication feature to be provided. | The communication features are specified at Section X – Technical Specification, Sr. No. 12 (Technical Specifications of each unit of UPS), Para J – Communication Features of the tender document. | | 13 | Whether old battery bank rack is included under buyback? | Yes. The old battery bank rack is included under buyback. | After the meeting, site survey was carried out with representatives. 4. The scope of the contract was explained to the participants. Contractors were requested to inspect the site and get acquainted with the site conditions and design before quoting their rates. Furthermore, participants were cautioned to examine the tender document thoroughly before finalizing their submissions. Clear instructions were issued regarding the separate submission of the Part I (Techno-commercial) and Part II (Financial) bids, in accordance with the prescribed bidding system. It was also advised to carefully undertake the bidding on the CPP Portal https://etenders.gov.in/eprocure/app 5. The participants were also advised to ensure uploading duly filled tender with all requisite/supporting documents well before the last date i.e., 12:00 PM of October 26, 2026, to avoid any last-minute errors/rush. 6. These minutes of pre-bid meeting shall form the part of Bid document/ Agreement. Hence, it shall be signed and uploaded on CPP Portal along with the tender by the tenderers. 7. Rest of the terms and conditions and specifications of the Bid document shall continue to remain the same. 8. In case of any issues faced while undertaking the bidding for the captioned e-Tender, the vendors may contact the following officials as per the details given in the tender document: -
CPPP Support Team for issues during registration or bidding in the CPP Portal. -
Estate Department Officials of the Bank for tender-specific clarifications 9. The above clarifications are issued for the information for all the intending bidders. 10. The submission of bid by the firm shall be construed to be in conformity to the Bid document and Amendments / Clarifications given above. CGM & Principal
College of Agricultural Banking
Pune |