2. At the outset, AGM, Estate Department welcomed the participants to the meeting and invited queries, if any, from the prospective bidders regarding the captioned tender. The queries put forth by the representative and the clarifications issued are tabulated below:
| S. N. | Queries/Suggestions from the firms | Clarifications/Comments |
| 1 | 5 star rated Chillers may be allowed. | As specified in the tender or higher rated. |
| 2 | Chiller and Compressor make may be considered from the same OEM. | As per OEM specification as indicated in the tender. |
| 3 | Factory acceptance test is required for all chiller or only single chiller unit. | As specified in the tender but for all chillers. |
| 4 | Pump make is not mentioned in the tender document. | Approved makes - Grundfos, KSB, Kirloskar Brothers, Danfoss or any other approved equivalent. |
| 5 | IE4 rated motor is not standard. | As per tender. |
| 6 | Instead of SFU, MCCB may be considered. (Refer Page 68-69 'Motor Starter and protections') | Acceptable. |
| 7 | Whether ASME stamping is required for both condenser and evaporator? | ASME stamping is required for complete chiller and compressor unit. |
| 8 | The stipulated 3-day period for removal of scrap, debris, waste and buyback materials is insufficient. We kindly request you to extend the removal period from 3 days to 5 days from the date of completion of work. | As per tender. |
| 9 | We kindly request you to extend the period for factory testing and delivery of the material at site from 10 week to 14-16 week. | As per tender. |
| 10 | We kindly request you to extend the period for Dismantling of existing first chiller and Installation, commissioning of 1st new Chiller from 1 week to 2 weeks. | As per tender. |
| 11 | We kindly request you to extend the period for Dismantling of existing Second chiller and Installation, commissioning of 2nd new Chiller from 1 week to 2 weeks. | As per tender. |
| 12 | We kindly request you to extend the period for Installation and commissioning of 3rd new Chiller from 1 week to 2 weeks. | As per tender. |
| 13 | We kindly request you to extend the period for final testing and handing
over of Installed Chiller with complete training from 1 week to 2 weeks. | As per tender. |
| 14 | The VFD will ensure that power factor is maintained > 0. 95 at all times. The VFD will be with built in filters for controlling RFI emission and built-in chokes to suppress harmonics up to THD < 5% and THiD < 30%.
However, Power factor will be maintained more than 0.95 at 100 % only and AHF (Active harmonic filter) will be provided separately. | As per tender. |
| 15 | We kindly request you to change the COP at AHRI conditions (minimum) from 6.2 to 6.1. | As per tender. |
| 16 | Refrigerant-cooled unit-mounted VFD or Air-cooled Stand-alone VFD may also be allowed. | Unit-mounted / Stand-alone Air-cooled VFD is acceptable. |
| 17 | Painting specification will be as per OEM. | Painting of the chiller shall be RAL 7035 or as per OEM standards. |
| 18 | Sharing of AUTOCAD drawing of chiller plant room. | Will be shared by the Bank with the successful bidder as and when required. |
| 19 | Item no. 4 of BOQ: Condenser Water Pump sets.
We understand that insulation is not required for the condenser water pump sets. Kindly confirm. | Yes, acceptable. |
| 20 | Item no. 5 of BOQ: Insulated Valves We understand that valves installed on the condenser water piping network are not required to be insulated. Kindly confirm. | Yes, acceptable. |
| 21 | Pressure gauge dial (BOQ Item 5.4) maximum diameter as per industry standard is 150 mm. 200 mm dial as mentioned in tender is not available. | 150 mm diameter pressure gauge dial is also acceptable. |
| 22 | We understand that the VFD and PLC panel for the chilled water pumps shall be installed near the pump sets.
Further, we understand that the chilled water pumps are Primary Variable Flow (PVF) pumps and, accordingly, one (1) Motorized Bypass Valve shall be provided across the chilled water supply and return headers to ensure the minimum flow requirement through the chillers under all operating conditions. Kindly confirm the above understanding and advise if any further control philosophy or minimum flow arrangement is required. | As per tender. |
| 23 | Request for change in payment terms. | As per tender. |
| 24 | Earnest Money Deposit (EMD) exemption be extended to eligible MSME bidders against submission of valid Udyam Registration Certificate and other applicable statutory documents, as per prevailing Government guidelines. Kindly confirm. | As per tender. |
| 25 | Power & water for erection purposes to be provided on a free issue basis. | As per tender. |
| 26 | Declaration from OEM regarding Life cycle support instead of 14-year PBG. | As per tender. |
| 27 | Instead of separate harmonic distortion filters at VFD etc. one harmonic filter may be placed at common coupling point at the main LT panel. This will reduce cost and cabling work and will be a prudent choice in view of the space constraints at proposed chiller plant work site. | As per tender. |
3. The meeting concluded at 12:15 PM on 12 November 2026.
4. Above clarifications are issued for the information of all intending bidders. Minutes of the pre-bid meeting shall form part of tender. Rest of the terms and conditions shall remain the same.