RESERVE BANK OF INDIA
ESTATE DEPARTMENT, TONK ROAD, JAIPUR
Tender Notice
1. Sealed tenders in two parts (in duplicate) are invited for ' Supply, Installation, Testing & commissioning of fire fighting ( wet riser ) system in the Bank's office Building at Rambhag circle, Jaipur. The work is estimated to cost Rs. 42.54 lakh and is to be completed within 3 calendar months.
2.Only those contractors who have minimum 5 years of experience in the field of undertaking Installation of fire fighting (wet riser) system and have executed two or more similar works individually costing not less than Rs. 21.5 lakh during last 5 years and have a minimum yearly turn over of Rs. 12.75 lakh during the last 3 years, will be eligible to tender for the work.
3. The tender forms will be issued only to those contractors who invariably furnish, at the time of applying for purchase of tender-forms, the following information in writing and submit relevant documents to satisfy the Bank about their eligibility for participating in the tendering process.
| (a) |
Composition of the firm |
Full particulars (whether contractor is an individual, or a partnership firm, or a company etc.,) of the composition of the firm of contractors in detail should be submitted along with name (s) and address (es), of the partners copy of the Articles of Association / Power of Attorney / other relevant document. |
(b) |
Work experience & Completion of similar works of specified value during the specified period |
Copies of the detailed work orders indicating date of award, value of awarded work, time given for completing the work, etc., and the corresponding completion certificates indicating actual date of completion and actual value of executed similar works should be enclosed in proof of the work experience. The details along with documentary evidence of previous experience, if any, of carrying out works for the Reserve Bank of India at any centre should also be given. |
© |
Credit worthiness of the contractor and their Turn over during the specified period |
Copies of the Income Tax Clearance Certificates / Income Tax Assessment Orders along with the latest final accounts of the business of the contractor duly certified by a Chartered Accountant should be enclosed in proof of their creditworthiness and turnover for last three years. |
(d) |
Name (s) and address (es) of the Bankers and their present contact executives |
Written Information about the names and addresses of their bankers along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) nos. fax nos., etc., of the contact executive (i.e. the persons who can be contacted at the office of their bankers by the Bank, in case it is so needed) should be furnished. |
(e) |
Details of bank accounts |
Full particulars of their bank accounts, like account no. type, when opened etc., should be given. |
(f) |
Name (s) and address (es) of the Clients and their present contact executives |
Written information about the names and addresses of their clients along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) nos. fax nos. etc., of the contact executives (i.e. the persons who can be contacted at the office of their clients by the Bank in case it is so needed) should be furnished. |
(g) |
Details of completed works |
The client-wise names of work (s), year (s) of execution of work (s), awarded and actual cost (s) of executed work (s), completion time stipulated in the contract (s) and actual time taken to complete the work (s), name (s) and full contact-details of the officers / authorities / departments under whom the work (s) was / were executed should be furnished. |
4. In the event of intending tenderer's failure to satisfy the Bank; the Bank reserves the right to refuse issuance of tender forms / documents to them.
5. Tender forms will be issued from Dec.03, 2008 to Dec.19, 2008 by Estate Department, 2nd floor, Reserve Bank of India, Tonk road, Jaipur, on a non refundable payment of Rs. 1000/- per set in cash / Demand Draft favouring Reserve Bank of India, payable at Jaipur.
6. Tender forms can also be downloaded from the website www.rbi.org.in. In case of downloaded documents, the said non-refundable sum of Rs.1000/- in the form of Demand Draft favouring Reserve Bank of India payable at Jaipur along with all the information / documents, mentioned in Para 3 above, will have to be submitted in a separate sealed cover addressed by name to Shri B. P. Kanungo, Regional Director, RBI, Estate Department, IInd floor, Tonk Road, Jaipur up to 02.00 PM on Dec.19, 2008 for Banks' examination. These separate sealed covers shall be opened on the same day for scrutiny. After, scrutiny, if the any of the contractors are not found to possess the required eligibility, their tenders will not be opened by the Bank for further processing.
7. Tender in prescribed form shall be submitted in duplicate in two parts. Part-I of tender will contain the Bank’s standard technical and commercial conditions, if any, for the proposed work, tenderers’ covering letter, additional conditions, if any, stipulated by the tenderers, and the EMD of Rs. 85,000/- in the form of a demand draft favouring Reserve Bank of India payable at Jaipur and be sealed in one cover, superscribing "Part – I of Tender for Supply, Installation, Testing & commissioning of fire fighting ( wet riser ) system in the Bank's office Building at Rambhag circle, Jaipur ' Part II tender will contain no conditions but Bank’s schedule of quantities and tenderer’s priced bid only and be sealed in a separate cover, super scribing "Part – II of Tender for ' Supply, Installation, Testing & commissioning of fire fighting ( wet riser ) system in the Bank's office Building at Rambhag circle, Jaipur '. Both these sealed covers will further be sealed in another envelope addressed by name to Shri B. P. Kanungo, Regional Director, Reserve Bank of India, 2nd Floor, Estate Department, Tonk Road, Jaipur will be received by the Bank up to 2:00 p.m. on Dec.23,2008 in the manner described in the tender form. Tenders received after the due date and time will not be accepted under any circumstances.
8. Part I of the tenders will be opened at 3:00 p.m. on Dec.23,2008 in the presence of the authorized representative of the tenderers who choose to be present. Part II of the tender will be opened on a subsequent date which will be intimated to the tenderers in advance.
9. The tenderer should submit certificate of his performance from his clients and bankers in the given format in tender as annexure I and II along with Part I in a sealed cover.
i) Client’s certificate as per format at Annexure I from at least two of their clients for whom they have carried out “eligible works” in terms the eligibility, ( Pre-qualification) criteria explained in this notice.
ii) Banker’s certificate as per format at Annexure II from their banker/bankers.
The client’s certificate shall be accepted only when the same is signed by an authorised official of a Government / Semi Government organization or a PSU. The client’s certificate issued by the private organizations shall also accompany Tax Deducted at Source (TDS) certificates. Applications / tenders received without the above certificates in the specified format shall be rejected. The Bank shall have the right to independently verify these certificates.
The Bank shall obtain reports on past performance of the tenderer from his clients and bankers. The Bank shall evaluate the said reports before opening of the Part - II of the tenders. If any tenderer is not fulfilling the required eligibility for participating in the tendering process at any point of time and / or his performance reports received from his clients and / or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the tender and his sealed cover containing Part-II of the tender along with EMD shall be returned back to him as it is. The Bank is not bound to assign any reason for doing so.
10. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. The Bank also reserves the right to reject all the tenders without assigning any reason therefor.
Regional Director |